Section 02.18: Account Codes -- Transfer of Funds (91000-99999)
General
A 91XXX Transfer-In account code transaction requires an offsetting 92XXX Transfer-Out account code transaction, and vice versa. These account codes can not be used with agency funds (9xxxxx).
[1] Transfers in
91001 Tfr In- w/in FTYP Lvl 2 (not FT11)
Account code for transfers in within an institution within the same fund type level II, other than budgeted operations funds FT11. (Intra-Institutional/Intra Fund Type Lvl2) This code should be offset by an equal amount in account
92001.
For transfers between fund types level II within the same institution, see account codes 91005 and 92005.
For transfers between institutions or between institutions and the Chancellor's office, see account codes 91225 and 92225.
For transfers within fund type 11 budgeted operations fund within the same institution, see accounts 91250 and 92250.
91005 Tfr In- between FTYP Lvl 2
Account code for transfers in within an institution from another fund type level II. (Intra-Institutional/Inter Fund Type Lvl2) This code should be offset by an equal amount in account
92005.
For transfers within the same fund type level II within the same institution, see account codes 91001 and 92001.
For transfers between institutions or between institutions and the Chancellor's office, see account codes 91225 and 92225.
91008 Tfr In- Debt Retirement w/in Inst
Account code for transfer in to institutional debt service reserve. This code should only be used in FT85 - Retirement of Debt Funds. (Intra-Institutional/Inter-Fund Type Lvl2) This code should be offset by an equal amount in account
92008.
For transfers between the institution's debt service reserve (or other fund types in the case of COPs) and the Chancellor's office bond sinking fund, see account codes 91228 and 92228.
91105 Tfr In- Incidental Fee Resources
This code, along with
92105, is used for distributing student incidental fee resources. This code should be offset by an equal amount in account
92105.
Use of this account code is limited to when student incidental fees are considered another funding source (not revenue) to the fund receiving the student incidental fees. This account code is only used when the fund/department receiving the incidental fee revenue has not provided goods and services in exchange for the student incidental fees, and therefore has not earned the revenue. If the revenue is earned, the inter-fund transaction should be a distribution of revenue, not a transfer.
91200 TRSF In - Board Resources
Account code was terminated on July 1, 2009. Account code had been used to budget and receive institutional allocations of OUS Board resources. The transfer-out offset to this account was account
92200.
Account codes 91200 and 92200 had been used to record distributions of general fund appropriations from the Chancellor's office to the institutions, and re-distributions of student tuition revenue from institutions through the Chancellor's Office to other institutions. The Chancellor's Office changed the accounting of general fund appropriation distributions from a transfer to a distribution of revenue, and student tuition revenue is now kept by the institution earning the revenue and no longer re-distributed among OUS institutions. Account codes 91200 and 92200 were last used in Banner FIS in FY2003.
91225 Tfr In- from Other OUS Inst
Account code for transfers in from other OUS institutions or between institutions and the Chancellor's office. OUS has eight charts of accounts (one chart for each of the seven institutions and one chart for the Chancellor's office). This account code is only used if the transfer is between charts. (Inter-Institutional/Inter/Intra Fund Type Lvl2) This code should be offset by an equal amount in account
92225.
For transfers within the same institution, see account codes:
- 91250 and 92250 for transfers within fund type 11 budgeted operating funds,
- 91501 and 92501 for transfers to cost sharing funds,
- 91008 and 92008 for transfers to institutional debt service reserves,
- 91001 and 92001 for other intra-fund transfers within the same fund type level II, or
- 91005 and 92005 for other inter-fund transfers between level II fund types.
91228 Tfr In- Debt Retirement CO-Inst
For transfers between the institution's debt service reserve (or other fund types in the case of COPs) and the Chancellor's office bond sinking fund. This code should only be used in FT85 - Retirement of Debt Funds on the CO books. (Inter-Institutional/Inter/Intra-Fund Type Lvl2) This code should be offset by an equal amount in account
92228.
For Debt Retirement transfers within the institution, see accounts 91008 and 92008.
91250 Tfr In- w/in FT11 Budgeted Ops
This code, along with
92250, is to be used within the same institution within fund type 11 - budgeted operations funds. (Intra-Institutional/Intra-Fund Type 11) This code should be offset by an equal amount in account
92250.
For transfers for cost sharing, see account codes 91501 and 92501.
For transfers within fund types level 2, other than FT11, within the same institution, see account codes 91001 and 92001.
For transfers between fund types level 2 within the same institution, see account codes 91005 and 92005.
For transfers between institutions or between institutions and the Chancellor's office, see account codes 91225 and 92225.
91501 Tfr In- for Cost Sharing
To record transfers in to dedicated cost sharing funds in fund type 11 - budgeted operations. Transfer in for cost sharing should only be recorded in dedicated cost sharing funds within fund level 3 roll-up 005000 - Cost Sharing OR other dedicated funds within budgeted operations fund type 11 StateWide Public Services rollups. (Intra-Institutional/ Inter/Intra-Fund Type Lvl2) This code should be offset by an equal amount in code
92501.
[2] Transfers out
92001 Tfr Out- w/in FTYP Lvl 2 (not FT11)
Account code for transfers out within an institution within the same fund type level II, other than budgeted operations funds FT11. (Intra-Institutional/Intra Fund Type Lvl2) This code should be offset by an equal amount in account
91001.
For transfers between fund types level II within the same institution, see account codes 91005 and 92005.
For transfers between institutions or between institutions and the Chancellor's office, see account codes 91225 and 92225.
For transfers within fund type 11 budgeted operations funds within the institution, see accounts 91250 and 92250.
92005 Tfr Out- between FTYP Lvl 2
Account code for transfers out within an institution to another fund type level II. (Intra-Institutional/Inter Fund Type Lvl2) This code should be offset by an equal amount in account
91005.
For transfers within the same fund type level II within the same institution, see account codes 91001 and 92001.
For transfers between institutions or between institutions and the Chancellor's office, see account codes 91225 and 92225.
92007 Trnsfr Out to Renwl/Replcmnt Resv
Account code was terminated on July 1, 2009. Account code had been used to record transfers out to renewal and replacement reserves. The transfer-in offset to this account was account
91001.
Funds moved from service departments and auxiliary enterprises to renewal and replacement reserves are now accounted for as fund additions and fund deductions.
Institutions had used account code 92007 when moving funds from service departments and auxiliary enterprises to renewal and replacement reserves. GASB 34 in FY2002 required the recognition of depreciation expense. To avoid recording the transfer to the reserve as an operating expense in addition to depreciation expense, the accounting was switched from a transfer transaction to a fund addition and fund deduction.
Proposed plan would be to use account codes 91225 and 92225 for all transfers between institutions.
92008 Tfr Out- Debt Retirement w/in Inst
Account code for transfer out to institutional debt service reserve. (Intra-Institutional/Inter-Fund Type Lvl2) This code should be offset by an equal amount in account
91008.
For transfers between the institution?s debt service reserve (or other fund types in the case of COPs) and the Chancellor's office bond sinking fund, use account codes 91228 and 92228.
92105 Tfr Out- Incidental Fee Resources
This code, along with
91105, is used for distributing student incidental fee resources. This code should be offset by an equal amount in account
91105.
Use of this account code is limited to when student incidental fees are considered another funding source (not revenue) to the fund receiving the student incidental fees. This account code is only used when the fund/department receiving the incidental fee revenue has not provided goods and services in exchange for the student incidental fees, and therefore has not earned the revenue. If the revenue is earned, the inter-fund transaction should be a distribution of revenue, not a transfer.
92200 Trsf Out - Board Resources
Account code was terminated on July 1, 2009. Account code had been used to budget and receive institutional allocations of OUS Board resources. The transfer-in offset to this account was account
91200.
Account codes 91200 and 92200 had been used to record distributions of general fund appropriations from the Chancellor's office to the institutions, and re-distributions of student tuition revenue from institutions through the Chancellor's Office to other institutions. The Chancellor's Office changed the accounting of general fund appropriation distributions from a transfer to a distribution of revenue, and student tuition revenue is now kept by the institution earning the revenue and no longer re-distributed among OUS institutions. Account codes 91200 and 92200 were last used in Banner FIS in FY2003.
92225 Tfr Out- to Other OUS Inst
Account code for transfers out to other OUS institutions or between institutions and the Chancellor's office. OUS has eight charts of accounts (one chart for each of the seven institutions and one chart for the Chancellor's office). This account code is only used if the transfer is between charts. (Inter-Institutional/Inter/Intra-Fund Type Lvl2) This code should be offset by an equal amount in account
91225.
For transfers within the same institution see account codes:
- 91250 and 92250 for transfers within fund type 11 budgeted operating funds,
- 91501 and 92501 for transfers to cost sharing funds,
- 91008 and 92008 for transfers to institutional debt service reserves,
- 91001 and 92001 for other intra-fund transfers within the same fund type level II, or
- 91005 and 92005 for other inter-fund transfers between level II fund types.
92228 Tfr Out- Debt Retirement CO-Inst
For transfers out from the institution's debt service reserve (or other fund types in the case of COPs) to the Chancellor's office bond sinking fund. (Inter-Institutional/Inter/Intra-Fund Type Lvl2) This code should be offset by an equal amount in account
91228.
For Debt Retirement transfers within the institution, see accounts 91008 and 92008.
92250 Tfr Out- w/in FT11 Budgeted Ops
This code, along with
91250, is used for transfers within the same institution within fund type 11 - budgeted operations funds. (Intra-Institutional/Intra-Fund Type 11) This code should be offset by an equal amount in account
91250.
For transfers for cost sharing, see account codes 91501 and 92501.
For transfers within fund types level 2, Other than FT11, within the same institution, see account codes 91001 and 92001.
For transfers between fund types level 2 within the same institution, see account codes 91005 and 92005.
For transfers between institutions or between institutions and the chancellor?s office, see account codes 91225 and 92225.
92501 Tfr Out- to Cost Sharing Funds
To record transfers out to dedicated cost sharing funds within fund type 11 - budgeted operations. Transfers out for cost sharing general occur in FT11 funds but occasionally occur from other fund types such as Auxiliary Enterprise funds FT2x or Foundation Funds - Restricted FT35. (Intra-Institutional/ Inter/Intra-Fund Type Lvl2) This code should be offset by an equal amount in code
91501.
